ESPA Annual Conference

ESPA 2024 Annual Conference
January 19-21, 2024
Indianapolis, IN

All Roads Lead to Service


Save the date and join your event services peers in the great destination of Indianapolis!

We will soon be releasing some exciting details about the 2024 program. But until then…

Let’s plan a Road Trip….

When? January 19-21, 2024

Where? Hyatt Regency Indianapolis

The ESPA Conference will be focused on the professional development of Event Service Professionals from across North America at all levels of experience:

  • A Leader track dedicated to those at Associate Director, Director, and VPs of Services
  • A variety of sessions will benefit those who are senior or new in their Event Services roles

Anyone who works in event services understands the unique set of skills, knowledge and traits needed to thrive in this fast-paced, dynamic role in the events industry. ESPA’s got you covered!

Preparing your budgets?

Registration Rates

The following are the ESPA Conference Individual registration fees. Registration, but not payment, must be completed by November 17 to lock in the advance discount rate. Payment for registration received before November 17 must be received prior to the start of the conference: (Note: Members whose companies are Organizational members of ESPA, and who are registering 3+ people see below for group registration fees.)

Advance Discount (Register by November 17) General
Active ESPA Member $799 $925
Non-Member $869 $985
One-Day Member (Either Saturday OR Sunday) (You may only register at this rate for one day) $400 $430
One-Day Non-Member (Either Saturday OR Sunday) (You may only register at this rate for one day)

Special ESPA Introductory Rate!

$400 $430
Student Rate (must provide proof of full time student status upon request. Not applicable if working in a full-time professional position.) $150 $150

ESPA Organization Member Registration fees:

Organization and Corporate Member group registrations fees are listed below. In order to register at the group registration fees, your company must be an Organization or Corporate Member of ESPA. Group registration form coming soon.

# of People attending from your company Advance Discount (Register by November 17) General Total Rate
3 people $2,337 $2,715
4 people $3,076 $3,580
5 people $3,795 $4,425

Conference registration cancellations received in writing by December 17 are eligible for a 50% refund on the ESPA Registration fee only. There are no refunds for cancellations received after this date; this includes cancellations that occur due to weather or other day-of air travel delays or cancellations as it is understood that ESPA has already included you in counts for F&B and other arrangements and therefore is responsible for all costs related to attendance.  Substitutions are accepted.

Please review our ESPA Consents & Code of Conduct.

Our Host Hotel: Hyatt Regency Indianapolis

The host hotel for the 2024 ESPA Annual Conference is the Hyatt Regency Indianapolis. Beautifully designed and refined, the Hyatt Regency is a contemporary downtown Indianapolis hotel conveniently connected to the Indiana Convention Center and just steps from Lucas Oil Stadium. Savor fresh, farm-to-table cuisine at Fat Rooster diner or dine at The Eagle’s Nest and enjoy panoramic views from our revolving, rooftop restaurant in Indianapolis. Sip artisan martinis, signature cocktails, world-class wines, beer on tap, and shared plates at Level One, our upscale hotel lounge. Then wake to the aromas of fresh-brewed coffee at our Starbucks® Coffee Shop in the lobby.

ESPA Group Room Rate: $189

Click here to book today.

Our Host CVB: Visit Indy

We are excited to be working with the Visit Indy Destination Experience Team as our host organization for this event.  They are helping us to plan our off-site activities including our On the Road with Indy educational series, our off site tours, and of course our Saturday night networking event.

Introducing Indy!

A city known for fast cars and blockbuster events has also gained acclaim for a flourishing culinary and brewing scene, thriving cultural institutions, cool neighborhoods, and so much more. We invite you to enjoy our legendary hospitality.  Read more.

Interested in being a sponsor at the Event Service Professionals Association Annual Conference?

Contact Lynn McCullough if you are interested in learning more.

Join us for our Road Trip!    It’s one you won’t want to miss.

Partner corner

For sponsorship and partner opportunities, click here.